Sample Thank You Letter Following Meeting

The Honorable [Name]

ATTN: [Staffer, Title]

[street address]

[city/state/zip]

Dear [title] [last name]:

Thank you for taking the time to meet with me and other representatives of the [coalition name] last week regarding the challenges facing public transportation, especially [local project or topic of interest]. We enjoyed meeting with you and [legislative aide]. I’m glad we had the opportunity to discuss an issue that affects so many people in [city/state/community]. We especially appreciate your commitment to [describe any commitment made by the official].

The [coalition name] believes that public transportation is vital to quality of life of our community. As we discussed …[Insert one or two specific points about the importance of public transportation in the relevant geographical area.]

Our coalition would greatly appreciate your support [if support has been committed, "greatly appreciate your support"] in ensuring that public transportation is widely available to all who need it – especially the people living in [city/state/community]. On behalf of all our members and the thousands of citizens they represent, I want to thank you for taking the time out of your busy schedule to discuss this important matter. [Include any additional information, follow-up messages or other matters you discussed.]

Sincerely,

[Name]

[Title/Company]

Cc: [Transportation aide/staffer]

  • Public transportation systems are investing in environmentally friendly vehicles such as dieselelectric hybrids, which are up to 40 percent more fuel efficient than conventional diesel buses.